aiMotive

LOGIN POLICY
aiMotive Ltd.
Effective from 05 July 2018

1. Introduction and the purpose and scope of this policy

The purpose of this policy is to set out the terms and conditions under which AImotive Informatikai aiMotive Korlátolt Felelősségű Társaság (hereinafter: “aiMotive”) as data controller may process personal information (hereinafter: “Login data”) in connection with the Insights section of its following website [aimotive.com; hereinafter: “Section”]. Personal information may be collected from individuals (the data subjects) using the internet to access documents, videos and other types of content provided by aiMotive and uploaded to the Section.

The access of the Section necessitates the processing of the personal data detailed in section 4 of this policy. This data processing falls under the scope of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: “GDPR”).

aiMotive is dedicated to protecting privacy and personal data and strives to put in place the necessary measures for this purpose. In order to ensure compliance with the underlying legal regulations and to eliminate, to a reasonable extent, potential negative consequences of the data processing, aiMotive hereby sets out the rules on the processing of the personal data by aiMotive, as well as the rights and remedies of individuals affected by aiMotive’s processing of their personal data in the course of accessing the Section. aiMotive shall publish this policy on its website and update it as applicable when necessary (e.g. due to a change in aiMotive’s activities or in laws).

This policy covers the processing of personal data by aiMotive in connection with the Login data, including monitoring the user’s activity while accessing the Section. The terms of this policy shall be in addition to, not exclusive of or in substitution for the rights and remedies of individuals under the applicable mandatory legal regulations, especially the GDPR.

2. Legal basis of data processing

For the purposes set out in section 4 of this policy, aiMotive collects and processes the information (including personal data) as per section 6 of this policy from and about individuals and stores it in its files (which may include written, printed and electronic form).

The legal basis of the processing of Login data under this policy is the explicit and informed consent of the data subject given in line with Section 6 (1) a) of the GDPR.

3. Details of the data controller

The data controller in respect of personal data handled under this policy is as follows:

• Name: AImotive Informatikai Korlátolt Felelősségű Társaság
• Seat: 1025 Budapest, Szépvölgyi út 22.
• Company reg. no.: 01-09-208015
• Tax no.: 25316663-2-41
• Telephone no.: +36-1-770-7234
• Website: https://aimotive.com
• E-mail: info@aimotive.com
• Primary Contact: Head of Legal Department
• Data Protection Officer: David Végh

4. Categories of processed personal data, purpose and legal basis of data processing, data retention period

aiMotive highlights that the consent to the data processing is voluntary, however, the processing of the above personal data is necessary in order for the data subject to be able to access the Section. Failure to provide consent results in no detrimental consequence to the data subject, but the content of the Section will not be accessible in this case.

5. Persons with access to personal data

Login data processed by aiMotive under this policy may be accessed by the following persons at aiMotive on a need-to-know basis:

• IT department - technical implementation, troubleshooting, monitoring
• Commercial Team - technical implementation, user support, monitor content and usage statistics
  • Chief Commercial Officer
  • Head of Business Development
  • Business Development Managers
  • Head of Marketing and Communications
  • Marketing Managers

6. User tracking, marketing contact and profiling

The informed and explicit consent of the user extends to the tracking of downloads they complete while accessing the Section and use this data to provide a personalized marketing experience. This tracking forms an integral part of the data processing specified in section 4.

We will use the tracking results to provide users with custom-tailored e-mails, messages and newsletters based on their previous downloads. The impact of this on users is that they will only receive the content that is deemed relevant to them based on their downloads.

The database tracks user interactions with the page through the use of cookies. The login cookie will store information on the login status of the user, and download link clicks will be paired with this login information. The compiled database is stored by aiMotive in its entirety and not shared with any third parties.

7. Tools used to process collected data

aiMotive will use the tools specified below to collect and process the user data provided under this policy:

1. Internally developed user registry and tracking system (database)
2. Salesforce Customer Relationship Manager (CRM)

7a. Information collected and stored in the Internally Developed User Registry and Tracking System

The database is used to implement basic login functionality on the aiMotive website. User data is provided through oauth authentication by LinkedIn or Microsoft accounts. The user is requested to confirm the data shared by these services. This data includes:

• Full name
• E-mail address
• Current employment
• Location of current employment

AImotive draws the user’s attention to the fact that user downloads are actively monitored when logged in. Members of our team will periodically review the downloads users have made to provide a tailored sales and marketing experience.

7b. CRM

aiMotive uses the CRM tool to manage and track sales prospects and partner relations. User data is sent to the service automatically when the user submits their information through the review form.

8. Rights of the data subject

The data subject may request from the data controller access to personal data concerning the data subject, rectification of inaccurate personal data, erasure of personal data, and in certain cases, restriction of processing. Additionally, the data subject is entitled to the right to data portability, to lodge a complaint with a supervisory authority and to an effective judicial remedy.

9. Third party data processors

Login data may be transferred to companies within aiMotive’s group (AImotive Inc, having its business address at 1907 Colony Street Mountain View, CA, 94043 USA; AImotive GmbH, registered with the commercial register of the local court of Stuttgart under HRB 752689, having its business address at c/o Cormoran GmbH, Am Zirkus 2, 10117 Berlin).

10. Data Security

Maintaining data security means guaranteeing the confidentiality, integrity and availability of the personal data. AImotive will ensure that appropriate measures are taken against unlawful or unauthorized processing of personal data, and against the accidental loss of, or damage to, personal data.

11. Miscellaneous

This policy takes effect on the day on which it is issued and remains in force until its withdrawal or replacement by aiMotive.

12. Automated Decision Making, Profiling

No automated individual decision-making nor profiling is performed in the course of the data processing of the Data Controller concerning the Data Subject.